Indonesia
Inclusive Workforce Development Partnerships (IWDP) Initiative

Accountant

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Inclusive
Workforce Development Partnerships (IWDP) Initiative is a five-year, $22.8
million, USAID-funded program that will promote more inclusive economic growth
by improving access to workforce and entrepreneurial skills for poor and
vulnerable youth. The IWDP team will provide USAID project implementers and
workforce stakeholders with technical support, connections, and platforms to

help build a more robust and responsive workforce development ecosystem. In
addition to management support, capacity building, and coordination, DAI’s
technical assistance will include identifying, piloting, and scaling new
workforce development approaches and innovations. The ultimate goal of USAID’s
inclusive workforce development work is to connect 200,000 poor and vulnerable
young Indonesians with learning and livelihood opportunities.

Objectives
and Duties:

The Accountant will play a pivotal role in assuring
adherence to financial policies, project policies and procedures, regulations,
controls, and reporting systems.  He/She
will provide accounting and financial analysis support to the IWDP project
office and to ensure submission of financial reports based on internal
deadlines. This position will ensure compliance of all accounting and financial
reporting functions. S/he will be responsible for recording costs and day to
day general accounting, accounts receivable/payable, payroll, risk management,
managing partner relationships, assuring all backup documentation is audit
ready, and troubleshooting accounting issues. The individual is also responsible
for cash flow analyses, and the overall financial well-being of the project. This
position will work collaboratively with local and home office staff but will
report to the Finance and Administration Manager. The Accountant may perform
any other related duties as assigned.

Essential
Duties

Financial Reporting

• Prepares vendor and remittance
  tax forms and ensures these are submitted in a timely manner
• Prepares and submits monthly
  reconciliation reports for review
• Monitors and submits advance,
  commitment, and grant reports as applicable
• Monitors and reports on
  partner/vendor payment schedules and obligations
• Assists in preparing
  information for any contractual financial reporting requirements (if
  applicable)

Audit

• Supports Finance & Admin Manager with preparation
  of internal and external audits

• Supports Finance & Admin Manager with responses and
  actions to internal audit comments
• Conducts daily reviews of backup documentation to
  ensure completeness, accuracy, and full compliance with DAI’s regulations
• Supports Finance & Admin Manager with regular spot
  audits on project’s files.
• Ensures backup
  documentation is uploaded to relevant system according to set deadlines

Policies & Procedures

• Works with
  Finance & Admin Manager to ensure that accounting policies and practices
  are carried out in accordance with GAAP standards; project internal controls
  are established and implemented in accordance with DAI policies, USAID
  rules/regulations and the terms of the contract. 

General Accounting/Financial Management

• Initiates wire requests for field project
  implementation

• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and project accounting
  codes
• Ensures accurate and timely processing of invoices,

  advances and reimbursements, checks, and wire transfer payments

• Ensures request for payments have appropriate
  approvals
• Ensures the
  timely deposit of cash receipts
• Responsible for recording and assigning costs based
  on approved budget in field accounting system (FAS)
• Performs monthly bank reconciliations and routinely monitors
  bank account balances
• Compiles backup documentation for all project related
  transactions, and ensures completeness and appropriate review and approvals are
  documented
• If applicable, ensures petty cash is maintained
  according to maximum petty cash policy, and that all petty cash procedures are
  followed
• Ensures the safeguard of bank checks, cash receipts,
  and petty cash
• Supports
  management of banking relationships
• Prepares project cost data prior to sending to
  DAI Washington
• Responsible
  for maintaining file management systems for soft and hard copy documentation
• Maintains files on grant/procurement/subcontractor
  documents and modifications as applicable
• Supports periodic cash counts
• Works with Finance and Admin Manager to ensure
  non-billable expenses are thoroughly reviewed and kept to a minimum
• Ensures that foreign taxes paid, if any, are tracked,
  recorded, and reported to USAID in accordance with ADS guidelines.
• Analyzes and reconciles project inventory on a regular
  basis ensuring that the value/purchase price of projects assets reflected in
  the inventory register agrees with the total shown in the cumulative
  Non-Expendable account balance.

Travel Advances & Reimbursements

• Audits travel requests and  expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely
  payment and  reconciliation of travel
  advances, reimbursements for staff and partner travel
• Reviews and monitors outstanding advances report by paying

  close attention to advances that have not been settled after 30 days of
  issuance.

Payroll

• Processes timely and accurate
  payroll payments for the office and ensures leave balances, and payroll
  taxes are accurate
• Tracks and  monitors leave balances and liability
  payments
• Reviews employment agreement and
  modifications and updates salary calculations based on local and company
  requirements
• Ensures staff compliance with
  timekeeping policy and procedures

Financial Systems

• Uses field accounting system (FAS), cloud software for
  backup documentation, and DAI’s operations system (TAMIS), etc. regularly
• Communicates with home office system support teams on
  troubleshooting technical issues
• Scans and uploads voucher files to DAI’s System for
  the Electronic Archival of Financial Documentation

QUALIFICATIONS:

• B.A. Degree in Accounting, Finance, Business Administration
  or equivalent.

• 4+ years of relevant experience in finance
  and accounting at the mid-level of an organization
• Minimum 2 years’ experience working on USAID funded
  projects
• Experience in financial management of USAID projects,
  including a demonstrated understanding of applicable finance-related USG
  contracting regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to the time sensitive
  inquiries
• Experience with enterprise accounting software, and
  Microsoft office suite
• Demonstrated knowledge of internal controls and audit
  processes (e.g. procurement, local subcontract agreements, etc.)
• An energetic, forward-thinking and creative individual
  with high ethical standards and appropriate professional image
• An extremely well organized and self-directed
  individual with sound technical skills, analytical ability, good judgment, and
  strong operational focus
• Fluency in English is required

Supervisory
Responsibilities:

• None

Base
of Operations: 

• Jakarta, Indonesia

Reporting:

• The Accountant will report to the Finance and Admin
  Manager

Application
Instructions: