Indonesia
Inclusive Workforce Development Partnerships (IWDP) Initiative

Procurement
Specialist

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Inclusive
Workforce Development Partnerships (IWDP) Initiative is a five-year, $22.8
million, USAID-funded program that will promote more inclusive economic growth
by improving access to workforce and entrepreneurial skills for poor and vulnerable
youth. The IWDP team will provide USAID project implementers and workforce
stakeholders with technical support, connections, and platforms to help build a
more robust and responsive workforce development ecosystem. In addition to
management support, capacity building, and coordination, DAI’s technical
assistance will include identifying, piloting, and scaling new workforce
development approaches and innovations. The ultimate goal of USAID’s inclusive
workforce development work is to connect 200,000 poor and vulnerable young
Indonesians with learning and livelihood opportunities.

Objectives
and Duties:

The Procurement Specialist
will play a pivotal role in ensuring integrity, fairness, and openness in
procurement processes as well as adherence to policies, procedures, and
controls. The main responsibility for this position is to conduct procurement
of goods and services. The position requires relevant work experience in the
field of procurement and contracting across a variety of industry sectors,
contract management, dispute resolution, managing interpersonal relationships
and communication, and investigating/following up on vendor issues. The
position requires knowledge of the Federal Acquisition Regulations (FAR). The
Procurement Specialist will be responsible for gathering complete procurement
related backup documentation and auditing prior to submission to Finance Team.
He/She will develop and release solicitations, and conduct
price/cost/reasonability analyses, as well as perform any other related duties
as assigned.

Essential Duties

Reporting

• Develop acquisition planning
  reports and present to Senior Management on a quarterly basis at a
  minimum, or more often as required

• Monitor and track procurement activities and
  delivery status of goods/services

Audit

• Ensure complete backup
  documentation for procurement purchases is submitted to project’s Finance
  Team

• Perform regular spot audits of procurement files
  to ensure completeness, accuracy, and compliance

• Assist and collaborate in external or internal
  audits as necessary

Policies & Procedures

• Ensure integrity, fairness,
  accuracy, and openness in procurement processes
• Ensure DAI/USAID and FAR policies, and
  procedures are followed and enforced

• Help project staff become more familiar, and
  understand, DAI policies and procedures as related to procurement by conducting
  trainings or other methods as necessary

Procurement Management
Systems

• Enforce use of DAI’s operations &
  procurement system (TAMIS), etc.

• Maintain electronic procurement records &
  files in various DAI’s system platforms

• Train other DAI staff in the use of procurement
  systems, as necessary

General Acquisition &
Procurement Responsibilities

• Oversee
  solicitation bids and quotes from vendors in adherence with policies &
  approved requisitions and quarterly procurement plans
• Monitor,
  track and expedite all project procurement activities and delivery status of
  goods/services

• Ensure pricing information is
  accurate and aligns with acquisition policies
• Conduct price/cost/reasonability
  analyses
• Review requisition
  documentation, cost estimates, statements of work, etc.

• Help non-procurement staff understand
  the requirements for submitting accurate and thorough requisitions, cost
  estimates, statements of work, or to determine other technical specifications
• Determine source selection methods
  for complex procurement to ensure compliance
• Serve as a non-voting chairperson on
  evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist project staff in coordinating
  meetings, facilitating discussions, and developing briefings in support of the
  source selection process
• Prepare cost evaluation data, and
  source selection documentation
• Through
  market research efforts, identify and qualify potential suppliers (and
  products/services). Ensure that beneficial, ethical and open supplier
  relationships are created and maintained according to procurement policies
• Maintain procurement file system in
  DAI’s system
• Work closely with various home office
  support staff
• Carry out other duties and responsibilities
  as directed

QUALIFICATIONS:

• Bachelor’s degree in Business Administration or
  related field

• 8+ years of relevant experience
  and progressive responsibility in procurement at the
  mid-level of an organization
• Minimum 3 years’ experience
  working in a procurement role for USAID funded projects
• Experience leading and managing
  the procurement & acquisition aspects of USAID funded projects,
  including a demonstrated understanding of applicable procurement-related

  USG & Federal Acquisition Regulation (FAR) regulations

• Accuracy in working with large
  amounts of data
• Ability to respond effectively
  to time sensitive demands & inquiries 
• Proficiency using Microsoft
  office suite, and other relevant software
• Demonstrated strong problem
  solving skills as well as exceptional customer relations (both internally
  & externally); provides sound business judgment and contractual
  oversight
• Excellent organizational skills
  with a willingness to take initiative and be proactive in the procurement
  process
• Ability to manage and prioritize
  multiple concurrent bids
• Excellent communications and
  personnel management skills and ability to relate to people at all levels
  of an organization and of different multi-cultural backgrounds
• Extremely well organized and
  self-directed individual with sound technical skills, and analytical
  ability
• Fluency in English is required

Supervisory
Responsibilities:

• None

Base
of Operations: 

• Jakarta, Indonesia

Reporting:

• The Procurement Specialist will report to the Finance
  and Administration Manager.

Application
Instructions:

Interested applicants are
invited to send their CV to IWDP_Recruitment@DAI.com. Please send applications
as soon as possible, latest 3 February. Applicants are instructed to write “Procurement Specialist
Application – NAME” as the Subject line of their email. We regret that we are
unable to acknowledge receipt of all applications and only shortlisted
candidates will be notified.