Overview:

Position Reports To     : Project Coordinator
Location                       : West Java, East Java and NTT (Provincial Level)

Jhpiego seeks Administrative Assistant (AA) to support Reaching Impact, Saturation and Epidemic Control (RISE) project. This is on demand position and  will play a significant role in providing administrative and logistical support to the management and technical team to ensure smooth and efficient implementation of project activities at the provincial level.

Responsibilities:

• Assist in preparing administrative requirements for events (attendance lists, forms, stationery etc.)
• Support on-site administrative tasks during events
• Ensure completeness of required documentation during and after events
• Organize and archive hardcopy documents systematically
• Ensure proper filing and storage of financial and administrative records
• Assist in preparing payment documentation (e.g., participant payments, reimbursements)
• Support the disbursement process, including distribution of payments
• Ensure all supporting documents are complete and compliant with procedures
• Support reconciliation of previous activity documents
• Properly organized and archived hardcopy documentation

Required Qualifications:

• Diploma degree in administration or a related field, with a minimum of three years’ experience in project administration.
• Proven ability to collaborate and communicate effectively within a team environment.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience handling vendor relations, inventory management, and payment documentation
• Familiarity with travel booking platforms and procurement workflows
• Demonstrates a high level of professionalism and discretion in handling confidential information.
• Capable of working efficiently under pressure, managing multiple priorities, and meeting tight deadlines.

How to Apply

Applicants must submit a single document for upload to include : cover letter, resume and 3 (three) references and references to IndonesiaHumanResources@jhpiego.org with subject as per location e.g : Consultant AA_West Java

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled and veterans.
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