Institute of International Education (IIE) is a private
nonprofit leader in the international exchange of people and ideas. In
collaboration with governments, foundations and other sponsors, IIE creates
programs of study and training for students, educators and professionals from
all sectors. These programs include the flagship Fulbright Program and Gilman
Scholarships administered for the U.S. Department of State. IIE also conducts
policy research, provides resources on international exchange opportunities and
offers support to scholars in danger. IIE’s mission is to advance international
education and access to education worldwide.

The Administrative Coordinator supports a wide range of
organizational activities, providing efficient administrative, program, and
HR-related support. S/he informs team members of relevant policies and
facilitates overall office operations.

Essential Duty:

• Administers
  HR-related activities. For example, maintains confidential personnel files
  and represents IIE with local authorities in moderately complex
  situations. Administers office recruitment & staffing processes for
  employees and interns. Works with the US-based HR department to develop
  job descriptions, screens applicant resumes, organizes interviews with
  candidates, and participates in the salary setting & negotiation
  process. Responsible for new team member onboarding; enrolls new team
  members in insurance plans, etc
• Manages
  the procurement of goods and services and ensure compliance with
  applicable contract and sponsor requirements and all IIE policies and
  procedures., liaising with US-based Grants & Contracts, and Finance
  team and other relevant parties as needed to ensure compliant &
  efficient procurements.
• Manages
  vendor relationships; maintains office supply inventories. Provides
  overall IT support for the office, engaging third parties as needed.
  Manages JAPRI safety & security plan.
• Provides
  assistance to Manager and others on activities related to office
  administration and management, organizing team meeting logistics, etc.
  Responsible for complying with applicable contract and sponsor
  requirements and following all IIE policies and procedures.
• Organizes
  staff meetings, special events & offers support in developing team
  member and participant travel itineraries. Communicates organizational
  policies and answers general questions.
• Performs other related duties and
  functions as assigned.

Other Knowledge, Skills and Abilities:

• Bachelor’s
  degree required; preferably in business administration or related field.
• A minimum
  of 5 years in office administration, at least 2 years supporting
  HR-related processes.
• Prior
  experience supporting organizational procurements.
• General
  understanding of human resource related best practices and Indonesian
  labor laws and regulations preferred
• Excellent
  proficiency with knowledge of Microsoft Office 2010; internet software and
  database software.
• Strong
  organizational, problem solving and time management skills.
• Maintains
  high levels of confidentiality.
• Uses care
  and discretion in handling accounts and when dealing with sensitive
  information
• Demonstrates
  careful attention to detail.
• Demonstrated
  ability to handle a heavy workload and changing priorities and tasks under
  strict deadlines.
• Excellent
  interpersonal skills and proficiency in English and Bahasa Indonesia.
• Strong
  interest and ability to work effectively in a team environment.

Work condition and Physical Demand:

Essential functions are performed in a general office
setting with low noise. Job demands may require long periods of sitting;
telephone work and/or computer work, as well as interactions with other team
members and external stakeholders. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.

How to Apply:

·       
Send your CV with cover letter outlining your
suitability for the position to japri.recruitment@gmail.com
no later than Friday, 2 June 2017.

·       
Indicate JAPRI Administrative Coordinator (your
name) in the subject line. Only short-listed candidates will be notified and
invited for interviews. All incoming CV will be treated confidential

Warm Regards

USAID JAPRI Recruitment Team