Management systems international, incUSAID –
CEGAH Position: Program AssistantProject Summary: CEGAH is a 5-year USAID-funded accountability and
integrity program that works with a wide range of Indonesia’s Government and
non-governmental agencies. The program runs between 2016 and 2021. The project
is implemented by Management Systems International. Position Summary: The Program
Assistant position is held by a junior experienced staff whose acquired
knowledge and skills enable him/her to independently undertake diverse work
assignments (e.g. database, actively engage in program activities, major
event/course planning, etc). Work requires extensive coordination with team
members in CEGAH to ensure successful performance of the programas detailed in the annual
work plan. The PA will be expected to support the work of the Technical Senior
staff (Chief of Party and Program Managers) while independently liaising with
the implementation level of partner government agencies and CSOs. Responsibilities:
                  
·      Assist senior technical staff in the planning, coordination and
arrangements for successful conduct of events such as seminars/conferences,
training, meetings, presentations, and other (including, when necessary, travel
and hotel arrangements, and trip itineraries). Ensuring attendance lists,
materials and equipment are prepared and available.·      Set up appointments/meetings with partner government agencies ·      Handling administration and financial matters of the program
implementation ·      Collect and provide necessary information and contribute to the
planning, organizing and developing of all aspects of the projects.·      Ensure timely implementation of activities, in accordance with project
schedules issued by the Program Manager.·      Draft ToR, letters and/or invitations in both Indonesia and English, as
well as documents and forms related to Program activities and administrative
matters. ·      Communicate and coordinate with the Consultants related to Program
activities.·      Maintain an efficient filling system for all administrative and
operational records·      Perform other duties and responsibilities assigned by senior technical
staff.  General provisions and limitations: ·       All final decisions related to this Project are made by the COP and
MSI/HQ responsible and authorized personnel.·       Any communication with USAID is the authority of the COP and MSI/HQ
responsible and authorized personnel. Qualifications: ·      
Bachelor (S1) degree in relevant field of work or
related studies·      
Minimum 2 years of relevant experience·      
Good management and administrative skills·      
Experienced in maintaining network with
government, NGOs and media.   ·      
Have the capacity to
work both independently as well as in a team setting·      
Willing to undertake field travel and work under
demanding conditions·      
Ability to establish priorities and undertake
assigned tasks with minimum supervision·      
Ability to effectively address multiple tasks·      
Proficient in spoken and written English, and in the
use of MS Office Software**This is a local position; only Indonesian
nationals will be considered.
Please send CV (including
three references) and application letter to 
info@msi-cegah.com  before
7:00pm Jakarta time on Tuesday, 
February  28, 2017.   Only shortlisted candidates will be
contacted. Interview will be conducted on a rolling basis until a suitable
candidate has been selected.