Position                  : Information and
Communication Officer
Duration                  : 2 (two) years
Supervisor                : Media and
Communication Manager

 
Background

United
Cities and Local Governments Asia Pacific (UCLG ASPAC) is the
biggest regional section of the United Cities and Local Governments (UCLG) in which its Secretariat is
based in Jakarta, Indonesia. UCLG is a worldwide association of local
governments and the officially recognized voice of local governments by
the United Nations. UCLG ASPAC has linkages to more than 7,000 local governments. It represents well over 3.76 billion people-more
than half of the world population-and incorporates economically fast developing
countries such as China, India, and Indonesia.
 
UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and
facilitates programmes, network and partnerships to develop the capacity of
local governments and the associations. Moreover, UCLG ASPAC represents local
governments politically within the international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and economic justice, and
sustainable community development. UCLG ASPAC is engaged in all relevant
thematic fields for nurturing sustainable development comprising poverty
alleviation, climate change, disaster resiliency, culture, strategic planning,
decentralization, local finance, gender equality, women
leadership and empowerment as well as good
governance.
 
The Information and
Communication Officer (ICO) will be hired for 2 (two) years period with the possibility
of extension, based on performance, and will be placed at UCLG ASPAC
Secretariat Office in Jakarta. The ICO is responsible for supporting the Media
& Communication Manager in implementing communications strategy and
activities, maintain documentations and branding. He/she will report to the
Media and Communication Manager.
 
 
Objective and goal:

1. To support and maintain internal and
   external communications.
2. To update, redesign, maintain the website and
   prepare the website’s development plan.
3. To provide and collate the content of the
   website and any other matters related with the website.
4. To assist in the development and
   implementation of short-and long-term communication strategies and
   actions.
5. To provide assistance for the design and
   content of the publications.
6. To assist in fund
   raising activities for expanding the media and publication activities.
7. To be
   responsible in promoting UCLG ASPAC.

 
Scope of Work/Key Duties
Under this Scope
of Work, the ICO will carry out the following key activities:
1)     
Develop and
maintain digital photo library
2)     
Maintain, update
and further develop UCLG ASPAC website
3)     
Be responsible for
the content and production of its video
4)     
Be responsible for the
implementation of brand manual
5)     
Be a focal point of
exhibition
6)     
Be responsible in
identifying potential sponsors and maintaining their database
7)     
Be a focal point of
digital catalog
8)     
Be responsible for
maintaining the documentation management system
9)     
Take a lead in
dissemination of communication materials
10)  
Coordinate with
UCLG World on communication matters
11)  
Build and promote UCLG
ASPAC across the organization and beyond
12)  
Provide assistance
in promoting and publicizing activities and actions
13)  
Assist in reviewing
and editing proposals and reports to Donor Agencies
14)  
Assist in the
development of programs and mechanisms targeted at informing and strengthening
capacity in information management
15)  
Provide timely
reports and feedback on deliverables as required by UCLG ASPAC Communication
Strategy and Branding Implementation
16)  
Regularly
disseminate relevant information to members and partners
17)  
Ensure visibility
of programs, projects, and activities in all uploaded/published documents
18)  
Coordinate with the
Media Officer to implement short- and long-term communication strategies  and actions
19)  
In coordination
with the Media Officer, to producereport on progress of the communication work
plan, including the coordination of the delivery of its outputs
20)  
Provide assistance
in planning and proceeding with fund raising activities
21)  
Provide assistance  for the procurement process of its publications
22)  
Perform other
duties as required from time-to-time as assigned by the Media and Communication
Manager and/or Secretary General
 
Special Requirements of the Assignment

• Minimum of a
  bachelor’s degree in communications, public relations, and/or related
  fields.
• Minimum 5
  (five) years of professional experience in public relations and/or
  journalistic work and working in a
  similar position in Non-Profit Organizations and/or International
  Organizations.
• Experience in the
  area of web platform development/management is desirable
• Demonstrate
  experience working with local governments, multi-donor agencies, and/or
  development partner.
• Proficiency in
  designing and developing public relations/media tools.
• Ability to create
  new ideas, relationships, systems, or products including creative
  contributions
• Ability to represent
  the Secretariat to public, local governments and other external sources
• Experience in
  working in an international environment, respecting different cultures and
  nationalities
• Excellent communication
  and writing skills in English(Indonesia is preferable)
• Highly
  developed communication skills, including ability to draft/edit texts and
  to articulate ideas in clear, concise style to a variety of audiences, as
  well as facilitation skills
• Show
  persistence and ability to identify strategic issues, opportunities and
  risks, and communication broad
• Intermediate
  to advanced MS office skills in all basic Microsoft word programs and
  publication software.
• Basic IT
  knowledge is preferable
• Possess skills
  in design-making (In Design, Photoshop, and web design skills)
• Have
  experience in producing video, sound knowledge on the technical terms,
  process and timeline of the process
• Honest, trustworthy and demonstrate sound
  work ethics
• Ability to quickly establish professional
  rapport with colleagues and other persons
• Ability to
  work under pressure and to meet the deadlines required
• Positive work ethic
  with a willingness to learn
• Media relations
  skills
• Considerable
  domestic and international travel may be required

 
Deliverables

1. Producing publications and reports
2. Branding promotional strategies and
   implementation
3. An updated database of contact information
   of media outlets and potential sponsorship
4. Updated and improved website

 
Indicators

1. High quality of its design and publications
2. Branding manual
3. Database of media and companies
4. Frequent accessible website

 
Supporting
Team
The post will be supervised by the Media

and Communication Manager.Dateline please submitted your application with Code application : ICO – Your name to finance@uclg-aspac.org before November 18th, 2016