PROVINCIAL ADMINISTRATION OFFICERBojonegoro, Indonesia – DFAT-funded Australia Indonesia Partnership – Tertiary Irrigation Technical Assistance (TIRTA)Project Overview and Role
TIRTA (Tertiary Irrigation Technical Assistance) is one of the
projects under the umbrella of AIP Rural Program. AIP-Rural aims to increase
smallholder farmer incomes and competitiveness in a market-oriented manner
through sustainable solutions.  
TIRTA focuses exclusively at the tertiary irrigation level
(including village systems), where some of the systemic failures are most
evident. With a clear geographic coverage of eastern Indonesia in this phase,
TIRTA will limit itself to the provinces of East Java, NTT and NTB. Out of
these three provinces the main attention will be placed on East Java and within
East Java, three districts (Tuban, Bojonegoro and Lamongan) have been chosen.
 
In July 2015, TIRTA started its operations in the three districts
Bojonegoro, Tuban and Lamongan. There is a need for a Provincial Administration
Officer (PAO) in the Bojonegoro office to ensure appropriate financial and
administrative support to staff.



Application
Applications close on 8^th January 2017. Please apply
via this link. 
The post is open for Indonesian national only.  Female
candidates are encouraged to apply.
 
 
Responsibilities
This position is
responsible for day-to-day operational and administrative tasks; this person will
be expected to:

• Provide a high level of administrative support to the TIRTA Bojonegoro Office.
• Undertake
  receptionist duties including screening incoming phone calls and receiving
  visitors, vendors and deliveries in line with TIRTA policies and
  procedures.
• Maintain an
  efficient office documentation and filing structure in line with the TIRTA
  filing system
• Oversee the day-to-day
  maintenance of the provincial office and its facilities.
• Prepare requests
  for monthly office utilities and consumables based on an approved budget
  that is checked and approved by the Office Manager.
• Assist
  the PRISMA Office Manager in procuring goods and services for the provincial
  office – including preparing tender documents, finding potential vendors
  and getting quotations.
• Support
  and organise provincial events .
• Help prepare
  provincial level correspondence and communication, for example collecting
  data reports.
• Arrange
  provincial level activities.
• Raise
  potential health and safety risks to the HR Manager in Surabaya and Deputy
  Team Leader and communicate these effectively to all staff where
  requested.

 
Requirements
Essential skills and experience:

• Minimum a
  Bachelors’ degree in a relevant field.
• Minimum 5 years
  of experience in handling administration duties in an organisation of
  similar size and scale.
• Proven ability
  in handling multiple tasks effectively under heavy time and work pressure.
• Proven ability
  to plan and manage schedules, files/databases and working materials as
  well as to maintain confidentiality of documents and information.
• Fluency in
  English and Bahasa Indonesia.
• Able to develop
  simple budgets for events

 
Desirable skills and experience:

• Over three years
  working experience in administration and experience working with local
  government.
• Experience in
  procurement.
• Lobbying &
  Negotiation skills.
• Experience in
  organizing and managing events.