ASEAN FARMERS ORGANISATION SUPPORT PROGRAMME – ENGAGING WITH ASEAN
 
TERMS OF REFERENCE
 

 
Background
 
The ASEAN Foundation (AF) is an organisation from and for the people
of ASEAN. The Foundation was established by the ASEAN Leaders in December 1997
at the ASEAN’s 30th Anniversary Commemorative Summit with the vision to build a
cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is
tasked to support ASEAN mainly in promoting awareness, identity, interaction
and development of the people of ASEAN. 
The ASEAN Foundation is located in Jakarta, Indonesia. For more info about the ASEAN
Foundation, please visit:
www.aseanfoundation.org  
 
The ASEAN Farmers’ Organisations Support
Programme (AFOSP) is an EU and IFAD Grant funded multi-stakeholder project
(2015-2019) that aims to improve the livelihoods and food security situation of
smallholder farmers and rural producers in ASEAN countries. Its main objective
is to strengthen the institutional and operational capacities of farmers’
organisations (FOs) in the region and to promote policy dialogues and
interactions at all levels.  AFOSP
consists of two highly complementary actions, such as:
 
·        
Support to the Medium Term Cooperation Programme phase II and regional
policy dialogue in ASEAN region – MTCP-ASEAN
·        
Farmers Fighting Poverty – Food Security Initiatives of Farmers’
Organisations in a Regional Perspective programme (FFP/ASEAN)
 
The AFOSP-Engaging with ASEAN mainly supports
the activities under MTCP-ASEAN. The role of AF is to promote policy dialogue
and interactions between MTCP-ASEAN FOs and the ASEAN level institutions. The
overall mandate of AF is to help actualise and energise the ASEAN Blueprint 2025
especially the ASEAN Economic Community (AEC) and ASEAN Socio-Cultural
Community (ASCC) 2025 blueprints. Specifically, the key role of AF is to bridge
the coordination between the relevant sectoral ASEAN bodies, such as the ASEAN
Ministers Meeting on Agriculture and Forestry (AMAF) and ASEAN Ministers
Meeting on Rural Development and Poverty Eradication (AMRDPE); and to
facilitate the engagement and participation of FOs under MTCP-ASEAN in the
regional policy-making processes.
 
This AFOSP-Engaging with ASEAN project falls
under the ASEAN Foundation’s thematic area of community building. Under this
thematic area, projects have the goal of encouraging participation from
different stakeholders in ASEAN for them to benefit from the process of ASEAN
integration. The goals are also about strengthening existing bonds of
solidarity and cooperation, placing people at the centre of the ASEAN community
building process.
 
 
GENERAL
OBJECTIVE
 
The ASEAN Foundation seeks a Project Manager (PM) to coordinate and to ensure the effective
and efficient day-to-day implementation of the project under the overall
guidance and supervision of the Executive Director.  The PM will ensure the functioning of the
project from the beginning to the end including project inception activities,
annual and quarterly planning and reporting and implementation of project
activities, project reviews and project closure.  
 
 The
PM is also expected to work closely with the Programme Manager of the ASEAN
Foundation to ensure synergy and complementary between the AFOSP-Engaging with
ASEAN project and other projects in the ASEAN Foundation.
 
 
GENERAL FUNCTIONS
 
The PM is expected to provide technical support
and advice related to the ASEAN structure, process and dynamics and will keep
close relations, good coordination and sharing of information with the ASEAN
Secretariat (ASEC).  S/he will liaise and
coordinate project activities with ASEC, EU and Asian Farmers Association for or
Sustainable Rural Development (AFA) and identify thematic
learnings for knowledge sharing in ASEAN.   
 
Specifically, the roles and
responsibilities of the PM are as follows.
 
·        
Prepare and update project annual and quarterly work
plans with clearly stated milestones together with budgets for submission to
the       Executive Director for clearance.
·        
Prepare and participate in work planning and
progress reporting meetings of AFOSP-Engaging with ASEAN.
·        
Review project resource requirements and provide
advice on the need for budget adjustments and possible revisions.
·        
Advice on revisions to work plans and budget
plans based on project implementation Prepare Terms of References (TORs) for
required inputs (individual and institutional consultancy services, the
procurement of goods, organisation of training, seminars, etc) to the Executive
Director for clearance, and administers the mobilisation of such inputs.
·        
Provide technical advice to the
implementation of the project activities, review technical reports and monitor
technical activities carried out by the responsible parties.
·        
Assume direct responsibility for managing the
project budget by ensuring that:
–         
Project funds are spent properly.
–         
Expenditure in accordance with the project
document and project work plans.
–         
Accounting records and supporting documents are
properly kept and financial reports are prepared.
–         
Financial operations are transparent and
financial procedures/regulations are properly applied.
–         
Follow-up and ensure that required inputs are
processed in a timely and transparent manner and attest to the timeliness of
submission and the quality of goods and services procured for the project
·        
Prepare project progress reports and the project
final report.
·        
Ensure the timely submission of work plans,
reports, outputs and other deliverables to AFA for review and evaluation as
appropriate.
·        
Develop and implement monitoring and evaluation
(M&E) mechanism for project’s financial, administration, and operation
activities in coordination with the ASEAN Foundation’s process and procedures
and ensure timely submission of progress and financial reports.
·        
Keep good records of project documents, by
establishing and maintaining a systematic filing system of key documents (in
hard copy and soft copy) in line with audit requirements.
·        
Prepare brochures, publications, press releases,
content for social media regarding the project implementation.
·        
Identify gaps, additional needs and unfunded
potential in the project within the overall programming of the ASEAN Foundation
for sustained engagement, and work with project partners to mobilise resources
accordingly.
·        
Build relations and effective networks with
relevant project partners, ASEAN sectoral bodies, civil society, donors, the
private sector to further interest of the project.
·        
Prepare together with the Executive Director
relevant proposals for mobilising of human, technical or financial resources.
·        
Supervise Programme Assistant and
·        
Perform other duties as assigned by the
Executive Director
 
 
Specifications
 
Education and Experience
 
Essential
–         
University degree (preferable post-graduate degree) in agriculture
management/ science, natural resource management, environmental science, sustainable
development, public policy, development studies, or related field.
–         
At least five years of progressive experience in coordination activities
as well as project management, planning and implementation.
–         
Experiences with ASEAN projects and procedures.
–         
Knowledgeable about ASEAN sectoral bodies, processes and dynamics.
–         
Familiarity with EU funded projects is an asset.  
 
Qualifications and Technical Skill
 
Essential
–         
Excellent working level of English language in both writing and speaking.

–         
Advanced user level computer skills and strong knowledge of various

software including Excel, Power point and Word.
–         
Strong analytical skills.
–         
Excellent inter-personal and negotiation skills.
–         
Experience coordinating multi-partner projects, and proven experience in
partnership building and networking.
 
 
TIME FRAME
 
The duration of the project
is for 3 years (2017-2019)
 
 
REMUNERATION
 
A lump
sum monthly salary will be provided commensurate with the qualification and
experience.
 
 
APPLICATION PROCESS
 
All
interested applicants to send application, stating the post with the following
documents to recruitment@aseanfoundation.org – a)
application letter, b) curriculum vitae and salary history and expected salary
 
 
DEADLINE FOR APPLICATION
 
7 December 2016