USAID
Mitra Kunci Initiative

OFFICE ASSISTANT

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Mitra Kunci Initiative
is a five-year, $22.8 million, USAID-funded program that will promote more
inclusive economic growth by improving access to workforce and entrepreneurial
skills for poor and vulnerable youth. The Mitra Kunci team will provide USAID
project implementers and workforce stakeholders with technical support,
connections, and platforms to help build a more robust and responsive workforce
development ecosystem. In addition to management support, capacity building,
and coordination, DAI’s technical assistance will include identifying,
piloting, and scaling new workforce development approaches and innovations. The
ultimate goal of USAID/Indonesia’s inclusive workforce development work is to
connect 200,000 poor and vulnerable young Indonesians with learning and
livelihood opportunities.

Objectives
and Duties:

The Office Assistant will play
an important support role in daily office operations. In addition to providing office
administration support including assistance with entering and maintaining
project inventory, s/he will be responsible for overall office cleanliness and shall
act as the office receptionist.

ESSENTIAL DUTIES

General office administration
support and reception desk management

• As the office
  receptionist, receive visitors, guests and undertake meeting participant
  management.
• Provide
  hosting services for office staff and guests during normal business hours.
• Ensure
  meeting rooms are properly cleaned after use and ensure that the office is
  clean and well-kept.
• Liaise with Office
  Manager and Administrative Assistant on document pick-up from courier
  company and receives documents for distribution to relevant staff.
• Ensure safely
  securing the office, including proper lock of office doors and warehouse
• Provide daily
  clerical services for the office such as photo-copying, printing, filling,
  packing, receiving and directing phone calls.
• Provide
  support as required by Deputy Finance Manager and Admin Assistant in
  scanning finance and grant documents, invoices, etc.
• Assist Admin
  Assistant with entering and maintaining office inventory, particularly but
  not limited to, physical inventory audit 6-monthly cycle, assets movement database
  and securing and locking Mitra Kunci assets as necessarily required.
• Other duties
  within the scope of works as required

SUPERVISORY RESPONSIBILITIES

• None

BASE OF OPERATIONS

• This position will be based in Jakarta, Indonesia

REPORTING

• The Office Assistant will report directly to the
  Office Manager.

APPLICATION
INSTRUCTIONS:

Interested applicants are invited to
send their CV to IWDP_Recruitment@dai.com.
Please send applications as soon as possible. Due date of this Vacancy will be
on July 28, 2017. Applicants are instructed to write “Office Assistant –
[NAME]” as the Subject line of their email. We regret that we are unable to
acknowledge receipt of all applications and only shortlisted candidates will be
notified.