Indonesia
Inclusive Workforce Development Partnerships (IWDP) Initiative

Finance
Assistant

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Inclusive
Workforce Development Partnerships (IWDP) Initiative is a five-year, $22.8
million, USAID-funded program that will promote more inclusive economic growth
by improving access to workforce and entrepreneurial skills for poor and
vulnerable youth. The IWDP team will provide USAID project implementers and
workforce stakeholders with technical support, connections, and platforms to
help build a more robust and responsive workforce development ecosystem. In
addition to management support, capacity building, and coordination, DAI’s
technical assistance will include identifying, piloting, and scaling new
workforce development approaches and innovations. The ultimate goal of USAID’s
inclusive workforce development work is to connect 200,000 poor and vulnerable
young Indonesians with learning and livelihood opportunities.

Objectives
and Duties:

The Finance Assistant will support
the Finance & Administrative Manager and Accountant in all steps of the IWDP
financial process He/She will be responsible for recording costs and day to day
general accounting, accounts receivable/payable, payroll, risk management,
assuring all backup documentation is audit ready, and troubleshooting
accounting issues. This position covers for the Accountant in his/her absence.

This position reports directly to the Finance and Admin Manager. The Finance
Assistant may perform other related duties as assigned.

Essential Duties

Financial Reporting

• Monitors and submits advance,
  commitment, and grant reports as applicable
• Supports the reporting of
  expenses by regional offices (if applicable)
• Monitors and reports on
  partner/vendor payment schedules and obligations
• Assists in preparing information
  for any contractual financial reporting requirements (if applicable)

Audit

• Supports preparation of internal and external audits
• Conducts daily reviews of backup documentation to
  ensure completeness, accuracy, and full compliance with DAI’s regulations
• Supports regular spot audits on project’s files.
• Ensures backup
  documentation is uploaded to relevant system according to set deadlines

Policies & Procedures

• Ensures that
  accounting policies and practices are carried out in accordance with GAAP
  standards; project internal controls are established and implemented in
  accordance with DAI policies, USAID rules/regulations and the terms of the
  contract.

General Accounting/Financial Management

• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and project accounting
  codes
• Ensures accurate and timely processing of invoices,
  advances and reimbursements, checks, and wire transfer payments
• Ensures request
  for payments have appropriate approvals
• Responsible for recording and assigning costs
  based on approved budget in field accounting system (FAS)
• Compiles backup documentation for all project related
  transactions, and ensures completeness and appropriate review and approvals are
  documented
• If applicable, ensures petty cash is maintained
  according to maximum petty cash policy, and that all petty cash procedures are
  followed
• Responsible
  for maintaining file management systems for soft and hard copy documentation
• Supports
  periodic cash counts

Travel Advances & Reimbursements

• Audits
  travel requests and  expense reports for
  accuracy and compliance
• Follows
  procedures to ensure accurate and timely payment and  reconciliation of travel advances,
  reimbursements for staff and partner travel
• Reviews
  and monitors outstanding advances report by paying close attention to advances
  that have not been settled after 30 days of issuance.

Financial
Systems

• Uses
  field accounting system (FAS), cloud software for backup documentation, and
  DAI’s operations system (TAMIS), etc. regularly
• Scans
  and uploads voucher files to DAI’s System for the Electronic Archival of
  Financial Documentation – BOX

QUALIFICATIONS:

• B.A. Degree in
  Accounting, Finance, Business Administration or equivalent. Advanced degree
  MBA, CPA or equivalent preferred.
• 1+ years of relevant experience
  and progressive responsibility in finance and accounting,
  office administration, project operations at the mid-level of an
  organization

• Minimum 1 year experience
  managing USAID funded projects
• Accuracy in working with large
  amounts of data
• Ability to respond effectively
  to the time sensitive inquiries
• Experience with enterprise
  accounting software, and Microsoft office suite
• An energetic, forward-thinking
  and creative individual with high ethical standards and appropriate
  professional image
• An extremely well organized and
  self-directed individual with sound technical skills, analytical ability, good
  judgment, and strong operational focus
• Fluency in English is required

Supervisory
Responsibilities:

• None

Base
of Operations: 

• Jakarta, Indonesia

Reporting:

• The Finance Assistant will report to the Finance
  and Administration Manager.

Application
Instructions:

Interested applicants are
invited to send their CV to IWDP_Recruitment@DAI.com. Please send applications
as soon as possible, latest by 3 February. Applicants are instructed to write “Finance
Assistant Application – NAME” as the Subject line of their email. We regret
that we are unable to acknowledge receipt of all applications and only
shortlisted candidates will be notified.