The
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an
international cooperation enterprise for sustainable development with worldwide
operations. GIZ promotes complex reforms and change processes, often working
under difficult conditions. Its corporate objective is to improve people’s
living conditions on a sustainable basis. GIZ International Services (InS) is
the company’s business department offering services to international clients such
as the European Commission. For more information, please consult www.giz.de.
To start as soon as possible and assist the Enhanced Regional EU-ASEAN Dialogue
Instrument (E-READI); GIZ seeks a
qualified Indonesian candidate for one position of

Administrative
Assistant

 A. Responsibilities    Provide project and management assistance,
including secretarial and administrative support to the Key Experts as well as
Project Managers.
B. Tasks    In the
area of logistics and event management support:

• Logistical
  and administrative event management; organisation of workshops, study tours and
  other relevant exchange platforms
• Training
  and Events Support – Invitation/Confirmation of Partners/Stakeholders
  Attendance
• On-site
  Registration of participants
• Handling
  of travel arrangements (incl. travel booking, expense reports)
• Support
  in the development and distribution of knowledge management materials
• Reception
  of visitors
• Maintaining
  calendars
• Filing
  and continuous improvement of filing structures and systems
• Other
  administrative and secretarial tasks as requested and required.

In the area of management
assistance:

• Preparation and documentation of (team) meetings
• Co-manage calendars, traveling and appointments
  of Key Experts and Project Managers
• Assist
  in preparation of TOR for consultants and non-key experts
• Coordination
  and Support – On boarding of consultants and non-key experts
• Compiles
  and organizes reports, time sheets of consultants and NKEs
• Compilation
  of event documentation and outputs
• Communication
  with GIZ Headquarters, ASEAN and other stakeholders as required

C. Required qualifications, competences and experience

• At
  least Diploma degree in secretary management, business administration or
  equivalent;
• At
  least having 3 working experience in similar area;
• Working
  experience with ASEAN and EU is an asset;
• Working experience with GIZ is an asset;

Other
knowledge, additional competences

• Proficiency
  in all MS-Office application, internet;
• Language skills: Good command of English in written
  and spoken
• Good
  working knowledge of telecommunication systems (Phone, fax, email).
• Able
  to adapt easily and to work independently while being a good team player;
• Excellent
  organizational skills and strong ability to meet agreed targets;
• Able
  to work precisely under high time pressure and workload;
• Service-oriented
  attitude;
• Willingness to up skill as required by the tasks
  to be performed – corresponding measures are agreed with management

Duty
Station: JakartaJoining Date: October 2017Direct Supervisor:   Team
Leader of The Enhanced
Regional EU-ASEAN Dialogue Instrument (E-READI) project. Please submit your
motivation letter and comprehensive resume (including  list of references)
to recruitment-indo@giz.de by September 30^th, 2017 with
subject line E-READI – Admin Assistant. Please
name your file as follow format:[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Putra Pangeran_CV or Putra
Pangeran_Motivation Letter or Putra Pangeran_Reference)

Only
short-listed candidates will be notified