Position Profile for

Finance and Administrative Assistant

Position Title                : Finance and
Administrative Assistant

Location                      : Jakarta,
Indonesia

Duration                      : 12 months (January –
December 2017) with possibility for extensionClosing date                 :
December 10, 2016 Roles
and Responsibilities: The Finance and
Administrative Assistant roles and responsibilities involves in finance,
accounting, stockpiling, cashiering, liaison with suppliers, and keeping an accurate
records of fixed assets and other related documents. Maintain
outstanding customer service to suppliers and projects, cash register
operations and safeguarding company assets and handle organization’s payments; providing
administrative and logistics support to management and field staff operating in
different project sites. The duties will include, but not limited to, providing
logistics support and general administration services. The role involves
developing and preparing office documents in a professional, ethical and
efficient manner. This role is a major link between the management, field
staff, partners and communities and, therefore, requires proficient skills in
office practice and management.Qualification:
–         
Degree
in Accounting,
business management, or related field –         
Computer
skills to operate
MsWord and MsExcel is a must–         
Good
command of English and Indonesian languages is essential in order to
effectively carry out the required duties –         
Proficient
in office organization and general knowledge in
logistics management.–         
Good
interpersonal skills in order to maintain a good working relationship with
other team member and partners. –         
Dynamic with ability to work under pressure, (in
teams as well as independently) while maintaining high quality results
(compliance with deadlines) –         
Sense of
responsibility, integrity, good judgement, honesty, team spirit, problem
solving skills, communication skills, negotiation skills –         
Highly
organized and motivated
Job Summary:                                                                                   

• Processing cash and bank transactions in accordance with finance
  policy, including obtaining
  all necessary document and signatures
  before effectuating any transaction
• Prepare cash and bank
  vouchers, post
  and file the transactions
• Make daily cash
  reports and update cheque register
• Prepares
  memos and back-up for non-cash transaction
• Prepare administration and documentation to open and/or close bank
  account
• Ensure timely provision
  of translators as required and ensure accuracy of translated documents.
• Draft formal
  correspondence as requested.
• Responsible for managing
  phone calls and correspondence directed to the country office, including
  maintain the phone log 
• Documentation backup,
  secure filing system and allocation for confidential, private of documents
• Organize travel bookings,
  hotel accommodation and pick-ups
• Organize
  the setting up the logistics for meetings and events.
• Responsible for managing
  all
  stakeholders contact directory
• Assist with the renewal
  of legal licenses & documents, such as the company’s legal paper;
  expat’s visa and other documentation.
• Provide back up support
  to logistic, warehousing and secretarial services
• Provide
  back up support services in HR matters
• Supervise support staff  (cleaner and driver) to maintain office
  and cars cleanliness and vehicle log

 All
applications will be treated confidentially. Please submit your letter of
application and detailed curriculum vitae (CV) in English or Bahasa NOT later
than December 10, 2016 by email to: hrd@adraindonesia.orgSubject
of the e-mail: FA Important:
CV files not exceeding 200 kb Only
short-listed candidates will be notified and invited for interviews. ADRA
Indonesia gives an equal opportunity employment regardless of race, gender or
religion.