JOB VACANCY

Position title                     HR
& GA OFFICER

Report to (Supervisor)        Finance & Administration
Director

Location                           Medan

Terms of
Contract              This is a long term position. However,
initial contract will be Fixed Term, 1 (one) year, with possible extension
upon satisfactory performance

Objective of the position  :

Responsible
for providing assistance to Finance & Administration Director in human
resources and general affair function to support the operational (office and
program).

Key Tasks and Responsibilities :

A. Human Resources

1.  General HR function
   (Absence staff report,
   recruitment, administration, new staff orientation, permit, leave, etc)
2. Update of the local
   adaptation/law of organizational HR policies, information
   dissemination and compliance into FH manual book
3. Ensures that all
   contractual services (staffing, consultancies and other services) are in
   compliance with Indonesian labor laws and organizational HR policy
4. Ensure regulatory
   compliance (i.e., work permits, visas) and administration
5. Coordinate the
   recruitment process (application, selection process, and interview)
6. Lead the new staff
   orientation (including the primary basic documents and administration)
7. Update the staffs job
   description (and document the updated one)
8. Update the staff
   database (personal and professional data)
9. Update the staffs leave
   (absence) regularly (monthly)
10. Handle the staff welfare
    case (Worker/Health case, BPJS Ketenagakerjaan, BPJS Kesehatan, Insurance,
    Pension, etc) accordance with law and policy
11. Coordinate with the
    supervisor about the staff performance evaluation
12. Handle the local report
    related to government office (i.e. Labour & Social Office, etc)
13. Provide the staff care
    and social support for the staff regularly (monthly and yearly) or
    accidentally.
14. Provide consultation for
    employee’s grievance, ensuring issues are managed within organizational policy
    and labor regulations;Other
    HR responsible as per requested by supervisor

 B. General Affair

1. Supervise the General
   Affair staff, Driver, and security guards
2. Ensure the office
   security (24 hours, security guard)
3. Ensure the office
   building cleanliness and maintenance (i.e. parking area, wareroom, office
   space, kitchen, etc.)
4. Ensure the asset maintenance
   (i.e. generator, office equipment, refrigerator, etc.)
5. Ensure the office public
   facility work normally (i.e. electricity, water, internet, etc.)
6. Handle the vehicle usage
   and regular maintenance
7. Ensure the availability
   the daily office needs (pantry, kitchen, toilet, etc.)
8. Handle the guest or
   foreignerHandle others accidental
   work related to public office space (general affair)
9. Other
   GA responsible as per requested by supervisor

Minimum
Required :

a. Education/Experience:

1. Bachelor Degree in Human
   Resource Management, Public or Business Administration, Psychology, Law or
   other relevant field
2. At least 3
   years experiences in
   HR & General Affairs area (similar field); preferably
   in a development/humanitarian organization
3. Combination of commercial and not-for-profit organization
   experience highly preferred

b. Knowledge/Skill/Abilities:

1. Knowledge of HR best practices, techniques and
   processes with some understanding of the basic theoretical background
2. Fluency in English, written and oral
3. Strong computer skills in
   Microsoft Office and Internet
4. Good knowledge and
   understanding on Indonesia law and other government statutory
5. Good communication skills required to give and receive
   information and work with a variety of individuals
6. Having driving license A/C
7. Good analytical skills &
   excellent personal and interpersonal skills, honesty, good self-confidence,
   independence and consistence
8. Ability to perform to a high level under limited
   supervision
9. Could work well under pressure
   and independently in a fast-paced and dynamic environment
10. Fast
    learner and ability to work independently and in a team
11. Very
    good initiation and negotiation skills

c. Desirable

1. Familiar with IT basic maintenance and program
2. Familiar with vehicle

How To Apply :

Please send
your
application, updated
CV, recent photograph, salary expectation
and
three latest references (max300kb)
to : recruitment-ina@fh.org

no later than February 12th, 2016. Please put “title/position”
as email
subject (e.g “Livelihood Officer”), and
please put your name after
CV and/or
cover
letter title (e.g. CV-John.
Johnson Cover letter-John.
Johnson).