Foundation for Mother and Child Health Indonesia (Yayasan Balita Sehat Indonesia) is looking for a detail-oriented and well-organized Program Assistant to support the preparation of proposals, presentations, and partnership documents, as well as day-to-day coordination with internal teams and external partners.

This role is ideal for someone with strong writing, administrative, and presentation skills who enjoys organizing information, coordinating multiple tasks, and ensuring every document is accurate and professionally presented. The Program Assistant will work closely with the fundraising, program, finance, operations, and communications teams to help partnership activities and organizational processes run smoothly.

If you are proactive, attentive to detail, comfortable working in both Bahasa Indonesia and English, and eager to contribute to programs that improve the well-being of mothers and children, we would love to hear from you.

KEY RESPONSIBILITIES

Proposal, Deck, and Document Support:

• Collect required inputs (program information, budgets, impact highlights, photos) from internal teams and organize them for proposal and presentation preparation.
• Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners based on direction from the fundraising leads.
• Ensure bilingual materials follow the latest KI branding/templates; check consistency of facts, formatting, and slide design before submission to partners.

Correspondence, Scheduling, and Coordination:

Draft and manage routine correspondence with partners and internal teams (emails/letters), including document requests, confirmations, and follow-ups.

• Arrange meetings (internal and external): coordinate schedules, send invitations, prepare agendas/materials, and capture simple minutes and action items when required.
• Provide event logistics support for partnership activities (e.g., partner visits, launches, donor gatherings): coordinate venue/meeting room, vendors/catering, attendee list and RSVPs, printed materials/signage, and day-of coordination as requested; support related administrative processes such as purchase requests/PO initiation (where applicable) and reimbursement documentation.
• Support the partnership process by doing follow-up calls/reminders, tracking pending inputs/approvals, and coordinating with Program/Finance/Ops/Comms to meet proposal and reporting deadlines.

QUALIFICATIONS

Required (critical to successful job performance.  Applicants not meeting required skills may not be hired)

• Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.
• Minimum 1 year of experience in an administrative/support role, project assistance, or office coordination (NGO, corporate, or similar).
• Strong writing and editing skills in both Bahasa Indonesia and English.
• Highly proficient in Microsoft Office (especially PowerPoint and Excel) and Canva or similar design tools for deck preparation.
• Strong organizational and coordination skills, with the ability to manage multiple deadlines and work with different internal stakeholders.
• High level of attention to detail—the type of person who catches typos and formatting errors before a proposal is sent to a client.

WORKING CONDITIONS

Work is performed in a typical office environment in Jakarta office.

Primarily a “desk-based” role, though occasional support at events or meetings may be required.

Send your application letter and latest CV to recruitment@fmch-indonesia.org no later than 21 August 2026.

Please use the following email subject format:

ProgramAssistant_Your Name

Only shortlisted candidates will be contacted.